The regular meeting was called to order at 7:00 pm by Mayor Bennard Cann.
Vice Mayor Wade led all in the Pledge to the Flag.
Mayor Cann – Present
Vice Mayor Wade – Present
Council Member Blade – Present
Council Member Fowler – Present
Council Member Mullins – Present
Town Admin – Karen Rooker – Present
Police Dept – Chief Damron – Present
Fire Dept – Daniel Rae - Present
- LGIT Certificate – The Town received a certificate for longevity for being a part of the pool coverage in the Local Government Insurance Trust.
- Taylor Foster – Ask permission to hold a Family Fun Day at the Municipal Center on September 29, 12:30 – 3:30 pm, to raise funds for the Wise High School ROTC Unit for supplies needed throughout the year.
- Denise Andrieux – From ATS – Red Light Camera Company. Although the construction is completed by the Exit 9 ramp, the entire Red Light system needs to be rebuilt and upgraded. ATS is starting the plans now to be submitted by the middle of October and SHA has30 days to approve before any construction can begin. Looking at Jan/Feb for it to be up & running again. She stated that there is a whole new crew of DPTW officials working in the office needed for approval to put the Speed Cameras back out on Suitland Rd. The Town had asked about Speed Cameras on certain roads within the Town. ATS suggests 2 portable cameras on Woodland Rd during the school year and then moving them around on a monthly basis to other areas within the Town. The Mayor offered to go to any meetings needed to make this happen.
- Bates – After several communications, Bruce Bates the owner of Bates Trucking did not attend this meeting, nor was there any communication that he would not be in attendance.
APPROVAL OF THE MINUTES
Motion made by Vice Mayor Wade, seconded by Council Member Blade to approve the minutes of the ordinance book update meeting of August 21, 2018, regular meeting of August 21, 2018, the ordinance book update meeting of September 11, 2018 and the work session of September 11, 2018. No further discussion. All voted aye. Motion carried.
Synopsis of Closed Session Held 9/11/18
Motion made by Council Member Blade, seconded by Council Member Mullins to go into a closed session to discuss personnel matters. No further discussion. All voted aye. Motion carried.
Those in attendance: Mayor Cann, Vice Mayor Wade, Council Members Mullins, Fowler and Blade. Meeting start time – 9:04pm; meeting end time – 9:46pm. In this session topics discussed were personnel in the Police Department and Public Works. The Council discussed a few outcomes based upon topics addressed. Action to be taken – The Mayor will be speaking with individuals in both departments and will report back to the Council for final resolution.
Synopsis of Closed Session Held 9/25/18
Open Meeting Brought to Order: 7:00pm
Attendance: Mayor Cann, Vice Mayor Wade, Council Member Mullins, Council Member Fowler, Council Member Blade, Officer Alharazim.
Motion made to go into closed session by Council Member Mullins and seconded by Council Member Fowler. No discussion. All voted aye.
- Discussed in the meeting: Bates Contract. Resolution: Refer to Town Attorney for further action.
- Discussed potentially hiring another officer for the Police Dept. Resolution: Instruct Police Chief to provide any viable candidates and discuss further at that time.
- Discussed employees in Public Works Department and how we would proceed in upcoming weeks and months.
Meeting ended at 7:50pm
MISCELLANEOUS/OPEN FORUM – There was no one signed up from the work session meeting of September 11, 2018.
INTRODUCTION/ADOPTION OF RESOLUTIONS AND ORDINANCES - None
REPORT OF OFFICERS/BOARDS/COMMITTEES
Fire Dept – Daniel Rae gave an oral report.
Council Member Fowler – No report at this time.
Council Member Mullins – Will report under unfinished business.
Code Enforcement – Code Officer Wade is on vacation this week. Mayor Cann gave an oral report.
Vice Mayor Wade – Nothing new to report at this time.
Council Member Blade – 9/15 Skate Van/Ice Cream Social event cancelled because of weather. All other info will be reported under Unfinished Business.
Police Department - Chief Damron gave a written and oral report.
Administrative Office - Clerk-Treasurer Karen Rooker gave an oral report.
Public Works – Mike Johnson provided a written and oral report.
Mayor – Nothing new to report.
Street & Roads
Motion by Council Member Mullins, second by Council Member Fowler to accept proposal 18-434 from Choice Concrete to do crack-fill throughout the entire Town at a cost of $34,650.00. There are certain areas that are “alligatored” and will not be filled during this process as they really need to be milled and re-paved. These funds will come out of the Highway user funds. No further discussion. All voted aye. Motion carried.
- Council Member Blade listed the following Town Events for October:
10/19 – Trunk or Treat 7-9pm (those participating can come at 6 to set-up/decorate their cars); Costume Contest at 8pm.
10/31 – Trick or Treat 6-7:30pm
7:30 – 8pm – Registration for Costume Contest at Town Hall
8:00pm – Costume Contest for all ages
Motion by Council Member Blade, second by Vice Mayor Wade for a budget of $265 for Trunk or Treat and $165 for the Costume Contest, total of $430 for both events. No further discussion. All voted aye. Motion carried.
- Vice Mayor Wade stated that due to the corrosiveness of the salt being stored in the Salt Barn, there will need to be a concrete floor poured and different screws will need to be used to construct the barn. This will increase the cost of the barn by $6000.
Motion by Vice Mayor Wade, second by Council Member Fowler to increase the payment to Best Built Sheds by $6000 to cover the cost of the needed upgrades. These funds will come out of the Highway user funds. No further discussion. All voted aye. Motion carried.
- Dates were set up to continue working on the Ordinance Book October 9 at 6pm and October 17 at 6pm (if needed).
- FYI for Council
Dual Wheel Exemption Request
- 6704 Pine Grove Dr. has requested to park a tow truck at their property. The Council reviewed the application and stated that the car parked behind the tow truck in the picture has to be moved so the truck and be parked further back in the driveway to conform to the requirement that the truck be parked behind the front of the house line.
Motion made by Vice Mayor Wade, second by Council Member Mullins to allow the exemption for 6704 Pine Grove Dr. with the stipulations stated above. No further discussion. All voted aye. Motion carried.
- Code Enforcement Officer Wade will fill out and deliver the exemption certificate to the resident and explain the stipulation.
PW Winter Maintenance Class
- There are current 3 people signed up to attend the Winter Maintenance Class. There are currently 3 PW staff and the Vice Mayor might also attend.
Motion made by Council Member Fowler, second by Council Member Mullins to only send 2 people. There will be a decision made by September 24 as to who will be attending the class. No further discussion. All voted aye. Motion carried.
- Mike Johnson from Public Works provided 4 estimates for a new walk-behind mower.
Motion by Vice Mayor Wade, second by Council Member Mullins to purchase a Cub Cadet walk-behind mower and a 2 yr. warranty from PED at a cost not to exceed $550. No further discussion. All voted aye. Motion carried.
- There were 4 bids to become the IT provider for the Town. After several presentations, the Mayor recommends going with NTI at $600 per month. They are well versed in the I-NET program needed by the Police Department and are the IT Support provider for several other Prince George’s County municipalities.
Motion by Council Member Blade, second by Council Member Fowler to end our contract with Maryland Computer Services (our current IT provider) and sign a contract with NTI (Now Technologies, Inc.) for $600 per month as our new IT Support provider. Discussion ensued about the transition. All voted aye. Motion carried.
New Letters for Meeting Signs
- Administrative Associate Foster found new letters for the meeting announcement signs online. They will cost $62.50 for a whole new set. The old letters are faded and falling apart.
Motion by Council Member Mullins, second by Council Member Fowler to purchase new sign letters for $62.50. No further discussion. All voted aye. Motion carried.
Police Handouts for Schools
- Discussion ensued about having little things to pass out when the Police Department visits the area schools or just to have something in their cars for kids. There are a couple of books of things that the Police Dept can order personalized items from at a modest cost.
Motion by Vice Mayor Wade, second by Council Member Fowler to allocate up to $300 to purchase handout items for the Police Dept to use. The Mayor requested that all personalized items include the Town website and logo. No further discussion. All voted aye. Motion carried.
Bates Trash Company
Discussion ensued regarding the displeasure with Bates Trucking as the Town’s trash collector. They are not very communicative and have not appeared at this meeting as scheduled, never even having the courtesy to call and say they were not coming. It is time to sever ties with them. The Mayor instructed the Administrative Office to scan the contract and email it to the Town Attorney, Todd Pounds, ask how to get out of the contract with minimal payment for the totters and other options. The Town will then proceed upon the Attorney’s recommendation.
Pay the Bills
- Motion by Council Member Mullins, second by Vice Mayor Wade to pay the bills for the month of September in the amount of $37,157.03. The Council has asked the Administrative Office to look into the phone bills (ATT & Verizon) to see if we can get less expensive service. No further discussion. All voted aye. Motion carried.
OPEN FORUM - No one was signed up to speak.
Meeting adjourned at 8:30 pm.